Job Description

Description:,
Jos+eacute; Mateo Ballet Theatre seeks a highly motivated and organized individual to join our team as full-time Administrative Assistant. The Administrative Assistant is responsible for overseeing the smooth operation of the studio programs, serving as the point of contact with clients, and supporting day-to-day organizational operations. ,
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Specific responsibilities include:,
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Program Support: The Ballet School,
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+middot; Oversee studio work-study program and volunteers.,
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+middot; Manage schedule of educational program staff including faculty and pianists.,
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+middot; Maintain school\x92s database as well as billing and collections for educational programs.,
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+middot; Liaise with students and parents, signing-in daily ballet classes and being the face of the organization as clients enter the studios.,
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+middot; Assist with the Dance for World Community festival and the annual performances of the Nutcracker,
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Administrative Support,
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+middot; Serve as receptionist, answering phones and welcoming visitors and clients.,
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+middot; Maintain organizational calendars, studio usage, and senior management schedules.,
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+middot; Schedule organizational meetings and provide support around meeting preparation.,
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+middot; Manage office supplies, materials, equipment, phone system, and other technology needs through IT consultant.,
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+middot; Provide administrative support including assistance with mailings, filing and other tasks.,
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Qualifications:,
+middot; Impeccable organizational skills with superior attention to detail.,
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+middot; Appreciation for the arts.,
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+middot; Ability to work with a diverse range of community members.,
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+middot; A background in ballet is preferable.,
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