Job Description

The Aurora Civic Center Authority (ACCA), an innovative organization located on the Fox River in the heart of historic Aurora, Illinois (one hour from downtown Chicago), is seeking an Assistant Company Manager. The organization operates three venues: the 6,000-person RiverEdge Park, the 1,843-seat landmark Paramount Theatre, and the 173-seat Copley Theatre. ACCA produces and presents over 300 performances each year, including star-studded touring productions and a self-produced Broadway Series of musicals, which has amassed over 41,000 series subscribers and has the second-largest musical theatre subscription base in the United States. ACCA proudly celebrated the grand opening of its new Paramount School of the Arts on June 1, 2019, in the John C. Dunham Aurora Arts Center, right next door to Paramount Theatre in downtown Aurora, and the company looks forward to producing a new, bold series of plays and musicals in the Copley Theatre beginning in the 2020-2021 season!,
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The ideal candidate possesses hospitality experience and is passionate about artist care. They also have an exceptional ability to communicate with and relate to artists as well as upper management. The optimal applicant strikes a professional balance between advocating for artists and other freelance company members while also advancing ACCA\x92s daily operations and overall mission.,
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DEPARTMENT \x96 Production Department,
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DIRECT REPORTING \x96 This position reports to the Company Manager (CM).,
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WORKS CLOSELY WITH \x96 Company Manager; Production Management staff; Casting Director and other Artistic staff; Actors, Stage Management, Musicians, Stage Crew, and Creative/Production Team Members; and staff members from the Finance, Human Resources, Office Management, Marketing, Education, Janitorial, and Operations departments,
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POSITION STATUS + SCHEDULE \x96 Full time hourly (non-exempt); generally 8 hour days Monday-Friday, but some weekends, evenings, and holidays necessary; extended hours for some presented productions (aka touring shows), openings, and closings,
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COMPENSATION \x96 Annual salary range is $28,000-$32,000. Position also qualifies for an excellent benefits package including health insurance and paid time off.,
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HIRE DATE \x96 Ideally December 2, 2019,
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GENERAL RESPONSIBILITIES \x96 The chief responsibility of the Assistant Company Manager (ACM) is to collaborate with the CM to foster a safe, comfortable, and enjoyable work environment and experience for actors, musicians, and other company members. ACM will engage with administrative staff, artists, and technicians to support and advance the Production department\x92s involvement in a variety of projects including subscription series musicals and plays, assorted touring productions, and select special events. ACM will maintain a broad understanding of the productions in order to care for artists and facilitate other needs throughout casting, contracting, rehearsals, load-in, technical rehearsals, previews, the run, and strike of each production or event.,
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KEY RESPONSIBILITIES,
\x95Communicate and collaborate with talent agencies, licensing companies, and Actors\x92 Equity Association.,
\x95Facilitate, set up, and oversee general auditions and callbacks during casting season.,
\x95Hire and onboard readers and accompanists throughout casting season; consult with Casting Director and Music Supervisors as needed regarding artists preferred for these positions.,
\x95Track and communicate updates on accepted and declined casting offers until the casting process is complete.,
\x95Distribute and maintain all paperwork needed to onboard freelance company members including but not limited to: tax documents, background checks, company information forms, contracts, scripts, scores, and orchestral parts.,
\x95Coordinate ground transportation, air travel, and housing/hotel accommodations for guest artists based out-of-town.,
\x95Orient guest artists to the Aurora area; facilitate related travel, housing and artist care needs and resolve related challenges.,
\x95Work with Janitorial and Operations staff to maintain and improve guest artist apartments and other artist care spaces.,
\x95Generate and distribute weekly payroll for actors, musicians, accompanists, and stage managers.,
\x95Expense and catalogue receipts and check requests for reimbursements and union reports.,
\x95Process weekly and monthly invoices from vendors and licensing companies.,
\x95Inventory and purchase rehearsal and office supplies, and dinner supplies for weekend meals during performance runs.,
\x95Plan, order, and facilitate group meals during casting, rehearsals, and performance runs, including the creation and posting of menus and the set-up and clean-up of weekend meals as needed.,
\x95Collaborate with Stage Management and the Production Management to create, distribute, and implement policies and hospitality information to company members.,
\x95Read all rehearsal and performance reports and address relevant questions and concerns.,
\x95Maintain consistent communication with Stage Management about the actors\x92 emergency contacts and injuries that require appointments with the Occupation Health office or other health care providers for workplace injuries.,
\x95Collaborate with Events, Marketing, and Front of House staff to plan, set-up, and strike opening night and closing night events, including but not limited to the distribution of company gifts and some basic preparation of food.,
\x95Collaborate with Marketing, PR, and Production staff to plan and execute PR/Marketing appearances.,
\x95Collaborate with Education, Group Sales, and Production staff to schedule and host pre and post-show meet and greets with special groups and VIP patrons.,
\x95For touring shows, coordinate and/or provide ground transportation services; coordinate air travel and accommodations; purchase, set up, and strike artist hospitality for greenroom and dressing rooms; and support day-of-show catering.,
\x95Collaborate with Production staff and Safety Committee to develop, implement and administer safety and well-being programs to advance occupational health and safety policies, training, and certifications.,
\x95Work with CEO and Vice President of Productions (VPP) to bolster and maintain company morale.,
\x95Uphold strict confidentiality and professionalism with regard to current and future productions, casting, design, staffing, budgets, salaries and other sensitive aspects of the production process.,
\x95Special projects and additional duties as assigned by CEO, VPP, CM, PM or other senior staff.,
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In addition to the duties listed above, ACCA expects the following of each employee: adheres to ACCA\x92s policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets productivity standards; participates in ACCA events as needed or required; and completes other duties as assigned.,
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REQUIRED EXPERIENCE, SKILLS and ABILITIES,
\x95Current knowledge of MS Word, Excel, and Outlook as well as basic accounting practices,
\x95Understanding of the artistic process and excellent interpersonal skills,
\x95Superior written and verbal communication, organizational, and time management skills,
\x95Keen ability to work independently and collaboratively in a fast paced, rapidly changing environment,
\x95Capacity to approach challenges and stressful situations in a calm, creative, and diplomatic manner,
\x95Physical stamina to work in a variety of environments, including outdoors in occasionally inclement weather, and ability to lift up to forty pounds on occasion,
\x95Ability to manage an irregular schedule including nights, weekends, and holidays,
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PREFERRED EXPERIENCE, SKILLS and ABILITIES,
\x95Minimum 1 year of theatrical Company Management experience OR minimum 2 years of related, theatrical management experience (i.e. Stage Management, Production Management, General Management),
\x95Working knowledge of theatrical unions (AEA, CFM/AFM, IATSE, SDC, USA),
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HOW TO APPLY,
Please submit a cover letter, resume and exactly TWO references using the online job application.,
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https://paramountaurora.com/opportunities/,
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Or email to: kayleebg@paramountarts.com with the subject line Asst Company Manager Job,
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Or mail/drop off to: Aurora Civic Center Authority, ATTN: Kaylee Billman-Galuhn, 8 East Galena Blvd., Suite 230, Aurora, IL 60506,
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ACCA is an Equal Opportunity Employer committed to creating a diverse and inclusive environment, and applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability status, marital or familial status, veteran status, or any other characteristic protected by law. ACCA encourages people of all backgrounds to apply, including people of color, women, LGBTQ individuals, people with disabilities, veterans, and others who are eager to help us achieve our vision of a diverse and inclusive community.,

 

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